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BLACKBOARD

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BOOKSTORE/NEW TECHNOLOGY STORE HOURS

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CENTRE FOR STUDENTS WITH DISABILITIES

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COUNSELLING SERVICES

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EMERGENCY EVACUATION

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In the event that the College needs to evacuate, Algonquin has put into place an emergency evacuation procedure, to ensure that all students with mobility impairments are quickly located and safely evacuated by trained personnel.

If you have mobility impairment, and would like more information about this service, please contact the Centre for Students with Disabilities at ext. 5509, or email Toni Connolly at connolt@algonquincollege.com

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FINANCIAL ASSISTANCE TO PART-TIME STUDENTS

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There is a possibility for Financial Assistance through OSAP for courses that are related to a full-time program.  Please go to the OSAP website at www.osap.gov.on.ca  part-time studies for more information regarding eligibility requirements, a printable application form and re-payment policies, OR, you can inquire at:

 

 Algonquin College Financial Aid Office

C225

www.algonquincollege.com/financialaid

613-727-4723, ext. 7678

The Financial Assistance part-time study application form with supporting documentation must be submitted and approved prior to course registration.

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The Algonquin Fitness Zone, a state-of-the-art 20,000-square-foot facility, is operated by the Students' Association. The Fitness Zone offers personal trainers, registered massage therapists, saunas and more. Membership includes towel service, aerobic classes and an orientation of the equipment.

For more information, visit algonquinsa.com or call 613-727-4723 ext. 7294.

The Algonquin College Food and Beverage Operation at the Woodroffe Campus is an in-house service which operates The Marketplace Food Court, The First Cup/Deli, The Portable Feast, Thunder Alley, Bits n' Bytes, 35th Street Market Café, Vending, Office Coffee Services and Catering.  Weekend service: First Cup/Deli (C Bldg.) and Portable Feast (B Bldg.) are open on Saturdays.  The 35th Street Market Café is open on Saturdays and Sundays. Visit our virtual tour  algonquincollege.com and click on Quick Link and Catering Services.

For further information on our services, call 613-727-4723 ext. 7615 or you can email us at catering@algonquincollege.com

The College operates comprehensive health services at the Woodroffe Campus.  These services are available to School of Part-time Studies students during standard College office hours (8:30 a.m. - 4:30 p.m.).   For further information, call 613-727-4723, ext. 7222 or visit us at algonquincollege.com/healthservices

Students, faculty, and staff are welcome to explore and access a wide range services provided by The Learning Resource Centre.
Traditional and non-traditional services provided include: research assistance; online access to electronic resources; circulation of
print and non-print materials; inter-campus and inter-library loans; use of a laptop within the Centre; access to computers, printers,
photocopiers; math and English support; and assistance with general computer questions. To learn more about our services,
hours, locations and how to access materials from your home computer visit our website at algonquincollege.com/lrc

Woodroffe: 613-727-4723 ext. 5834
Perth: 613-267-2859 ext. 5607
Pembroke: 613-735-4700 ext. 2707

Every Algonquin College student, full-time or part-time, can seek the Ombudsperson's help in finding solutions to problems that might arise with the College or the Students' Association.  This free service is impartial and independent.  Information obtained by the Ombudsperson is held in the strictest confidence, so that students can discuss their concerns fully and frankly.  The Ombudsperson investigates complaints about all aspects of college life.  Phone 613-727-4723 ext. 5306.

For further information, please visit algonquincollege.com/ombudsperson or email depowh@algonquincollege.com

There will be no parking fees charged on weekends or after 5:00 p.m. on weekdays in the Red lot 8 and Green lot 9, and Lot 12.  Parking permits or fee payment for weekday parking prior to 5:00 p.m. in all areas will be required.  Please contact the Parking Services Office or the website indicated below for applicable rates.

If you do not have a permit for parking before 5:00 p.m., the college has pay and display lots, a visitor parking area with a staffed booth Monday to Thursday from 7:30 a.m. to 10:00 p.m.  and Friday 7:30 a.m. to 5:00 p.m. or day permits available from the main Parking Services Office in C044a.
 
Please note: parking meters, pay and display lots, reserved spaces, fire routes, loading zones, handicap spaces, and visitor lot restrictions remain in effect at all times. 
 
For further information regarding Parking inquiries please contact the Parking Services office at 613-727-4723 ext. 7187, or visit  algonquincollege.com/parking or email parking@algonquincollege.com

 

A190, Woodroffe, 613-727-4723 ext. 7109

The Publishing Centre, located in Room A190, is a full scale copy/print centre. They've gone digital! The Publishing Centre has new equipment and new services. Visit their digital storefront at http://printshop.algonquincollege.com/DSF to upload your files. They also offer computers for students to plug in their USB drives to submit print jobs or make small changes to their files. Plus, they can make your projects and reports look more professional for that extra grade! The Publishing Centre also provides design services such as business cards, tickets, posters and more.  Visit their website for more details.  Algonquin Alumni members receive a 10% discount.

Phone: 613-727-4723 ext. 7109,  Fax: 613-727-7684
Email:  publishing@algonquincollege.com

Regular Hours: Monday-Thursday: 7:30 a.m. - 4:00 p.m.
Friday: 7:30 a.m. - 3:00 p.m.

 

 

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ACADEMIC POLICIES AND PROCEDURES

You must be 19 years of age or older to register in any course.  Students 18 years of age or less must possess an Ontario Secondary School Diploma (OSSD) or equivalent to be able to register.  Requests for registration by students under 19 years of age and without an OSSD will be considered on a case-by-case basis.

Students in the School of Part-time Studies who have completed an equivalent credit course at another accredited post-secondary institution may be eligible for an exemption for individual courses. 

Applicants may be eligible for Transfers of Academic Credit (Exemptions) based on learning attained at other educational institutions or on other learning obtained previously at Algonquin College. We will award transfers of credit for courses on the basis that the learning achievements are equivalent and current to courses within the current program of study.

FOR EXTERNAL TRANSFER OF ACADEMIC CREDIT

Students are required to submit an "Application for External Transfer of Academic Credit" form along with supporting documentation (transcripts and course outlines) to the Registrar's Office. A fee of $10 per exemption request will be assessed and payment must be provided at the time of application.

FOR EXTERNAL TRANSFER OF ACADEMIC CREDIT for GENERAL ELECTIVES

Students are required to submit an "Application for External Transfer of Academic Credit for General Electives" form along with supporting documentation (transcripts and course outlines) to the Registrar's Office. A fee of $10 per exemption request will be assessed and payment must be provided at the time of application.
 

FOR INTERNAL TRANSFER OF ACADEMIC CREDIT

Students are required to submit an "Application for Internal Exemption of Academic Credit" form.  No additional documentation is required and there is no fee for this application. 

FOR INTERNAL TRANSFER OF ACADEMIC CREDIT for GENERAL ELECTIVES

Students are required to submit an "Application for Internal Exemption of Academic Credit for General Electives" form." No additional documentation is required and there is no fee for this application. 

 

Requests for Academic Transfers of Credit will be forwarded to the appropriate academic School at the College for final assessment.  Students are required log into ACSIS to check the status of their exemption request.  If granted, the exemption will appear as 'EX' on the transcript.   The exemption process takes approximately 2-4 weeks and students whose exemptions have been denied will be notified by mail.

• Provide transcripts and course outlines
• A non-refundable fee of $10 per exemption will be assessed and payment must be provided at the time of application

Please allow the College sufficient time to process your request before classes begin.  If your request is approved prior to the second scheduled class and you have registered for this course, a full refund for your tuition fee will be issued.

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AUDITING A COURSE

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Where applicable you may audit a credit course. Audit status must be declared in writing at the time of registration and your request will be forwarded to the academic department for approval. Normal fees will apply. You will not be completing class assignments, tests or formal evaluation. The grade of Audit (AU) is not calculated in the grade point average, but will appear on your transcript. Credit status cannot be changed to audit status after the second scheduled class.

Note: Audit status does not apply to Distance Education courses.

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CANCELLED COURSES

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The College reserves the right to cancel or alter courses as deemed necessary.  We will make every effort to telephone you at the home or business number provided at the time of registration.  You will have the choice to register in another course or different course/section, if applicable, or receive a full refund.  Refunds for courses paid by credit card will be refunded to the credit card used at the time of registration.  Credit card refunds are usually processed within 5 - 7 business days.

Please ensure we have your current personal information.

For your convenience, currently registered students can update their personal information (address, and telephone number), by logging onto ACSIS.   It is your responsibility to advise the Algonquin of any changes of address, telephone numbers, or email address. 

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CERTIFICATION

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Many of our course offerings can lead to a College-approved Certificate or a Ministry-approved Certificate/Diploma. Others may lead to certification or accreditation by external professional or licensing bodies. Requirements are clearly outlined in our program information monographs. 

To receive a College-approved Certificate or Ministry-approved Certificate/Diploma from Algonquin, at least 25% of the course hours in your program of study must be completed through the College.  It is the responsibility of the student to contact the Registrar's Office to obtain a Certificate/Diploma application upon completion of the final course in the program. This may be done online, by mail, or in person at:

Algonquin College
Registrar's Office
Room C150
1385 Woodroffe Avenue
Ottawa, ON, K2G 1V8
Fax: 613-727-7767

Please provide your name, as you wish to have it appear on your Certificate/Diploma, your student number, home address, and telephone number(s).  A $35 fee must accompany the request.  Payment may be made by cheque, money order, or credit card (VISA/MasterCard/American Express). Please provide the credit card number, name of the cardholder and expiry date.

Your Certificate/Diploma application must be received by September 19,  2008 in order to be invited to the Fall Convocation ceremony.  Once approved, you will be invited to the Fall 2008 ceremonies being held on October 14, 2008 at the National Arts Centre.  Applications received after this date will be invited to the Spring 2009 Convocation ceremony to be held in June 2009. 

Convocation information and registration can be found at algonquincollege.com/registrar/convocation   

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FREEDOM OF INFORMATION AND PROTECTION OF INDIVIDUAL PRIVACY ACT

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To formalize compliance with the Freedom of Information and Protection of Privacy Act, Algonquin College requires that you read the following statement: 

The information gathered through this document is collected under the legal authorization of the Colleges and Universities Act, R.S.O. 1980, chapter 272, S.5; R.R.O. 1980, Regulation 640.  The information is used for the educational, administrative and statistical purposes of the College and/or ministries and agencies of the Government of Ontario and the Government of Canada.  The College publishes the names of students who graduate and/or achieve academic excellence.  Access to specific client information is restricted to clients themselves and to others upon receipt by the College of written permission from the client to release the information.

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NOTIFICATION OF DISCLOSURE OF PERSONAL INFORMATION TO STATISTICS CANADA

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Statistics Canada is the national statistical agency.  As such, Statistics Canada carries out hundreds of surveys each year on a wide range of matters, including education.

It is essential to be able to follow students across time and institutions to understand, for example, the factors affecting enrolment demand at post-secondary institutions.  The increased emphasis on accountability for public investment means that it is also important to understand outcomes.  In order to carry out such studies, Statistics Canada asks all colleges and universities to provide data on students and graduates.  Institutions collect and provide to Statistics Canada student identification information (student's name, student ID number, Social Insurance Number), student contact information (address and telephone number), student demographic characteristics, enrolment information, previous education, and labour force activity.

The Federal Statistics Act provides the legal authority for Statistics Canada to obtain access to personal information held by educational institutions. The information may be used only for statistical purposes, and the confidentiality provisions of the Statistics Act prevent the information from being released in any way that would identify a student.

Students who do not wish to have their information used are able to ask Statistics Canada to remove their identification and contact information from the national database.

Further information on the use of this information can be obtained from Statistics Canada's website: statcan.ca or by writing to the Post Secondary Section, Centre for Education Statistics, 17th Floor, R.H. Coates Building, Tunney's Pasture, Ottawa, K1A 0T6.

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GOODS AND SERVICES TAX (GST)

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While most of the courses offered in onCourse are exempt from the GST, the regulations contained in the legislation define courses that are not part of a program and those of general interest and recreational in nature to be taxable. The course fees displayed in onCourse include GST where applicable.

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GRADES INQUIRY SERVICE

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Students may obtain their grades using ACSIS (Algonquin College Student Information System).  Grades usually become available one week following the end of each course.

Log on to ACSIS. You will be prompted to identify yourself by entering your student number and password (or date of birth if you have not yet changed your password).  Grades can be displayed by selecting the grades option and appropriate term on the toolbar once you have successfully accessed the system.

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LATE REGISTRATION

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Late registration into a course section will normally be allowed up to the end of  the second scheduled class. There may be exceptions where, for some particular courses, late registration is not permitted.

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PLAR - PRIOR LEARNING ASSESSMENT AND RECOGNITION

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Get the credit you deserve for life and work experience.  You have gained valuable knowledge and skill in the workplace and in your personal life.  Algonquin College has a process in place called Prior Learning Assessment and Recognition that can help you gain course credits in your program of study.

Your learning is assessed on a course-by-course basis and may involve writing a challenge exam, demonstrating a skill and/or submitting a portfolio with samples of your work.  The steps are as follows:

1.  Identify which program of study interests you.
2.  Pick out the courses that you believe you could challenge.
3.  Request copies of detailed course outlines.
4.  Discuss options with PLAR staff who will guide you through the process.

For additional information, please call 613-727-4723 ext. 7027, or visit our website at algonquincollege.com/lts/plar/index.html

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RESPONSIBILITY OF STUDENT

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Students are responsible for the following:

• Ensure that prerequisites are met
• Ensure that you have been registered in the correct course(s)
• Understand the Refund Policies.  (Refer to the reverse side of your timetable)
• Understand Withdrawal and Transfer Policies
• Understand the "Academic Penalty Withdrawal Date" reflected on your timetable *
• Understand the requirements to audit a course
• Verify your transcript.  (Contact the Registrar's Office immediately if you have any questions regarding the content of your transcript)
• Request Certificate/Diploma upon completion of the final course in the program.
• Request audit status at time of registration.
• Access your timetable via ACSIS if you have Internet access.

*The Academic Penalty Withdrawal Date refers to the last date to withdraw from a course section without academic penalty.  Failure to do so will result in an "F" (failure) on your academic record (transcript).  Please note this is not the refund date).

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STATUTORY HOLIDAYS

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Holiday Name	2008 Date
New Years Day	January 1
Family Day – (Third Monday in February)	February 18
Good Friday (Friday before Easter)	March 21
Victoria Day (Monday before May 25)	May 19
Canada Day (Except if on a Sunday)	July 1
Civic Holiday (First Monday in August)	August 4
Labour Day (First Monday in September)	September 1
Thanksgiving Day (Second Monday in October)	October 13
Christmas Day/ Boxing Day	December 25/26
No Classes December 25, 2008 to January 1, 2009 inclusive	December 25, 2008 – January 1, 2009

 

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TERM GRADES REPORTS

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Following completion of your course, a Term Grade Report, which reflects your academic records for the term, will be mailed to you normally within one week from the end of your course.

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TIMETABLES

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Access your timetable online through ACSIS (Algonquin College Student Information System).  You will be prompted to identify yourself by entering your student number and password (or date of birth if you have not yet changed your password).  Your timetable for the current term can be displayed by selecting the timetable option on the toolbar.  If registering before the start of the term, you should select the correct term to view your timetable.

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TRANSFER TO ALTERNATE COURSE/SECTION

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Requests to transfer from one course/section to another, in the same term, must be communicated to the Registrar's Office. This may be done in writing, by fax, by phone or in person. Transfers must satisfy two conditions: (a) the transfer date is prior to the refund date for the course from which you wish to transfer, and (b) the transfer date is prior to the second scheduled class for the course into which you wish to transfer (restrictions for late registration may apply).

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WITHDRAWALS

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If you decide to withdraw from a course, you must communicate this to the Registrar's Office.  This may be in writing, by fax, by phone or in person.  A substitute cannot take your place in class without proper registration.  Failure to attend and/or stop payment does not constitute a withdrawal.  Please refer to the Refund Policy for information on refunds.  The Refund Policy is printed on the reverse side of your timetable.

Last Day to Withdraw from a Course Without Academic Penalty:
Please check your timetable for the specific academic penalty withdrawal date for each course.  Students withdrawing from a course, after the refund date, must communicate this to the Registrar's Office before the two-thirds point of scheduled classes.  Failure to do so will result in an "F" (Failure) on your academic record.

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FEES, POLICIES AND PROCEDURES

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DISTANCE EDUCATION INFORMATION TECHNOLOGY SERVICE FEE

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Most students studying online courses are subject to a mandatory IT service fee of $50. This will be included in the course fees. Students pay this fee for each online course in which they register.

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FINANCIAL ASSISTANCE

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Clients receiving financial assistance through Financial Aid must have made the necessary arrangements before registering for a course.

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INFORMATION TECHNOLOGY FEE

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Part-time students will pay $35 per term when registered in courses subject to the IT protocol.  This will be included in course fees subject to the IT protocol.  Students registered in more than one course will pay the IT Fee only once per term.  Eligible students will be provided with a network account, modem account, e-mail address, Internet access and two (2) megabytes of disk storage space.  Students in courses that are not IT applicable can pay $35 per term to obtain access.

Note: IT accounts are deleted at the end of each term.

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INTERNATIONAL STUDENTS

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Students permitted by Citizenship and Immigration Canada to attend classes on a part-time basis may be assessed, in addition to other applicable fees, a premium of $16.46 per course hour, depending on visa status. Health insurance is included in the fees only for International Students registered in full-time programs. All other International Students are strongly advised to obtain health insurance for the duration of their stay in Canada. Students are to self-identify and will be assessed International Fees.

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MATERIAL FEES

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Material fees, for materials and/or supplies retained by the student, are included in the course fee where applicable. Full-time and part-time program students who take a School of Part-time Studies course as part of their course load are responsible for applicable material fees. These fees are not eligible for Income Tax credit.

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SERVICE FEE

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Your course fee will include a service fee of $1.00 per course hour to cover the cost of providing additional services to School of Part-time Studies students.

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SPONSORSHIP

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Clients wishing to register in a course and have the course fees paid by a sponsoring agency, their employer, or a government department, must present an official letter of authorization from their sponsor to the Registrar's Office at the time of registration. It must be on company letterhead and include the company name, address and telephone number. This is where the invoice will be sent. Please include the name of the sponsored student, course(s) to be registered, date of birth, and student number if possible. Students are responsible for any fees not covered by the sponsor. Timetables will be issued only to the students once registration has been processed.

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STUDENT CENTRE BUILDING FEE

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A Student Centre Building Fee of $0.05 per course hour is assessed on all School of Part-time Studies courses. Inquiries are to be directed to the Students' Association, at 613-727-4723, ext. 7711.

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T2202A's

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In early February, official tuition tax receipts (T2202A) will be available online via ACSIS, for qualifying programs and courses taken during the preceding calendar year.  It is not necessary to include a T2202A with your income tax claim.  It will be required to validate a claim if you are audited. A T2202A is issued to the student. If a student is sponsored, the College issues a T2202A to the student and the sponsor will issue a T4A for the amount paid on the student's behalf. The student must claim the sponsored amount as income and can claim the tuition credit or allocate it to a parent/guardian if applicable.

For more information please check the Government of Canada's website at cra-arc.gc.ca

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